NOTICE   NOTICE   NOTICE   NOTICE     

 

THE ONLY ACTIVITY REPORTS THAT WILL BE ACCEPTED ARE THE ON-LINE REPORTING SYSTEM, NO EXCEPTIONS!

 VFW Activity Reporting Instructions

Go to VFWME.ORG webpage.

 

Click on LOGIN, then click on Report Entry

 

In the USERNAME put your Post Number (NUMBER ONLY)

 PASSWORD put Pass13 then click on Login inside the black box.

(if you have any problems contact John Gubin  @ 586-216-7088)

 

Go down to Add Report Data and click on Program Activity, then click on the ADD box all the way to the right.

 

Your Community Service report will come up. Change the month to the month for which you are reporting by clicking on the arrow in the month box and then fill in the "submitted by” portion and the report will open ready to fill out.

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FLY AMERICAN FLAG at Post put number in the member’s box. (Maximum of 4)

 

FLY POW/MIA FLAG at Post put number in the Member’s box. (Maximum of 4)

 

MEMBERS THAT FLY THE AMERICAN FLAG at home put number of member’s that fly American Flag at home in member’s box. (Maximum of 10% of total membership)

 

MEMBERS THAT FLY POW/MIA FLAG at home put number of member’s that fly POW/MIA Flag at home in the member’s box. (Maximum of 10% of total membership)

 

POW/MIA TABLE at Post put a 1 in the member’s box. (Maximum of 1)

 

Send or receive letters or have had contact with LEGISLATORS put number of letters/contacts that Post members have had contact with, in member’s box along with miles, hours and money spent.

 

DRUG LITERATURE distributed and/or available at Post for YOUTH put 1 in the member’s box. (Maximum of 1)

 

SAFETY LITERATURE distributed and/or available at Post for YOUTH put 1 in member’s box. (Maximum of 1)

 

DRUG LITERATURE distributed and/or available at Post for ADULTS put 1 in the member’s box. (Maximum of 1)

 

SAFETY LITERATURE distributed and/or available at Post for ADULTS put 1 in the member’s box. (Maximum of 1)

 

FACE BOOK, if a post maintains a Face Book page put 1 in the members box

 

 WEB SITE, if a post maintains a post web page, put 1 in the members box

 If the post or members do any function related to drug and/or safety, make a separate report and make sure to report if youth were included.

 

ATTENDING OTHER VETERAN ORGANIZATION MEETINGS put number of Post members that attended meetings and total hour and miles traveled.

 In order to ADD MORE REPORTS, click on the green dot on the blank line and a new line will be added. Just type in the event that you want to report. Remember to put number of members, value, total hours for all members and miles.

 If you are REPORTING A DONATION OF POST PROPERTY, put in the dollar amount that you would rent your Post for a non-member.

 If you are reporting YOUTH ACTIVITIES, put down what the activity is and then put how many members participated, total hours, miles traveled if any and report any money spent or value of hall etc. in the value column

 DO NOT make more than one report per line. Separate every report!

 Before you hit the submit button, make sure you have everything listed. It is suggested that you PRINT A COPY of this report before you hit the submit button.

 Once you have entered everything, click the SUBMIT button.

This will take you back to the Member Access screen and you will be able to see the report you just entered under the Submitted Date.

Once the Activities Director approves the report it will disappear.

 

 Reporting dates for this year will be from May 1, 2023 to April 30, 2024. Only projects completed after May 1, 2023 will be credited for the 2023-2024 program year. Reports are due by the 10^th of each month! Make sure you fill out all information required. Money value is value of hall rental, and value of donations etc.

 

A SHORT description of the project along with hours, value, miles etc. must be given. Any reports with only numbers will NOT be accepted! 

 Do NOT combine months on one page, submit separate forms for each month!  If you combine more than one month on a report only one month will be credited.

 

List each project only once on the Program Report Form. Credit will be given on the Department Community Activity Report in each program in which credit is earned for each project reported.

 

DO NOT COMBINE REPORTS ON ONE LINE, EACH REPORT HAS TO BE SUBMITTED SEPARATELY!
 

   Districts and County Councils are not required to submit reports.

 

Please review the All-State Program for maximum credits. 

 

SUBMIT YOUR REPORTS ONCE PER MONTH. REPORTS ARE DUE BY THE 10TH DAY OF EACH MONTH FOLLOWING THE ACTIVITY, THIS IS A HARD DEADLINE!

 

 If you have any questions do not hesitate to contact me

Bob Lutz

Activity Director Dept, of Maine 2023-2024

 

 

 

 

 

 

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CHECKLIST	Comm Serv	American	Youth Act	Drug	Safety	Legislature
Donations to youth organizations	X		X
Donations to another non-Veteran group	X
Gold Star Mothers	X	X
Donations to other Veterans groups	X	X
Donate to non-Veteran funeral dinner	X
Attending non-Veteran funeral	X
Military/Veterans funerals	X	X
Memorial service for Veteran at funeral home	X	X
Flag donations to youth group/school	X	X	X
Drug program/youth	X		X	X
Drug program/adults	X			X
Safety program/youth	X		X		X
Safety program/adults	X				X
Flying American Flag	X	X
Flying POW/MIA Flag	X	X
POW/MIA Table	X	X
Flag raising & other Americanism projects	X	X
Youth groups/school programs	X	X	X
Scouts	X	X	X	X	X
Youth sports etc.	X	X	X	X	X
National Home donations/projects	X	X	X	X	X
Attend National Home Maine Day W/Colors	X	X	X
Scholarship Awards/youth	X		X
Marching in parades	X	X	X	If drug literature is passed out	If safety literature is passed out	If elected officials are present.
Letters to Legislators/attending functions	X	X				X
Day of Challenge	X		X
Camp Trotter donations or work	X	X	X	X	X
Sending children to Camp Trotter	X	X	X	X	X
Recognition of Police, Fireman, EMTs	X	X		X	X
Attending other Veterans groups meetings	X	X				X
POW-MIA Remembrance	X	X
Operation Uplink/MAP	X	X
Active Post Face Book	X	X				X
Active Post Web Site	X	X				X

(READ YOUR PROGRAMS FOR THIS INFORMATION).

 

 

DO NOT PUT THE FOLLOWING ON THE COMMUNITY ACTIVITY REPORT• COMMUNITY SERVICE CREDIT IS NOT GIVEN FOR:

 

Cancer donations (Credit given by Department QM).

 

Hospital donations and blood drives (Credit on Hospital Report).

Donating the hall for a blood drive IS reportable! Hospital reports will NOT be forwarded to the Hospital Director!

 

Clean up and other projects on VFW property.

 

Attending VFW meetings for Post, County Council, District, POW-

WOW, Mid-Winter, Department Convention etc.

 

Saying the Pledge of Allegiance or posting the flag at Post events/meetings.

 

Donating the Post home for VFW, County Council, District meetings, Auxiliary meetings, Cooties meetings, VFW Riders meetings etc.

 

Doing fundraisers for the post such as fish fries, steak outs etc. are NOT reportable unless the profits are going to the relief fund or for a person in need etc.

 

You MUST put a description for each project along with value, hrs., number of Post Members participating etc. Reports with no descriptions or inadequate descriptions will not be accepted.

 

Reports must be received by the 10^th of the month to get credit for that month, ex: February’s reports must be received by March 10^thto be credited for February, if received after March 10^th it will go on the March reports not February’s!

 

 Visiting other Posts or VFW meetings.

 

The amount the IRS allows us to charge is $.14 per mile but YOU CANNOT CHARGE LABOR PER THE IRS and value of miles will be calculated by the Director.